Submit your enquiry:
Complete your event brief using the S&W Group dedicated enquiry form via the button above.

We confirm receipt:
A member of our team will acknowledge your request and get in touch if we need any additional information.

Initial proposal:
You will receive an initial bespoke proposal by email, with options tailored to your brief. Depending on the event style, this may be an initial overview rather than a fully costed proposal. We aim to provide this within 48–72 hours (2–3 working days) of receiving your brief although it is often within 24 hours. Any delays are typically due to venue response times rather than our team, and proposals for events outside London may take longer as venues can be slower to respond.

Feedback & Shortlist:
Review the options and let us know what you’d like to change, or shortlist the venues that best meet your requirements.

Fully costed quote
We’ll refine the proposal and provide a full, itemised costing for your shortlisted venue

Site Visits:
We can arrange site visits to shortlisted or preferred venues:
– Smaller events across the UK – you’ll typically attend unaccompanied.
– Larger London events: an Eureka Events manager will attend with you (no fee)
– Larger events outside London: a fee applies for an Eureka Events manager to attend. Quote on request.

Contracting:
Once you a venue has been selected we’ll send a contract for signature by your authorised signatory.

Invoicing and Payment:
We’ll issue an invoice for the amount due (deposit or full balance, depending on timings). Please provide the approved PO number for inclusion on the invoice.
Please note payment due dates — deposits may be required immediately to secure a venue.
A venue is not confirmed until the required payment has been received and confirmation is provided in writing.
All payments must be received before the event date.

Handover and event delivery:
Smaller meetings and events: we’ll introduce you to the venue contact to finalise details (dietaries, timings, etc.). Any additions agreed directly with the venue must be approved client side and shared with Eureka Events so we can invoice and receive payment before the event date.
Larger events: Eureka Events remains your main point of contact throughout planning and delivery.

On site management:
Please see the table below for when an event manager is included and when it can be added for a fee. For larger events we will recommend the on site management required and any fee involved.

Accommodation

Audio Visual

Branding (always to be approved by Marketing)

Client Conferences & Dinners

Drinks Receptions – Client & Internal

Entertainment

Internal Conferences & Meetings

Internal Socials – Summer, Christmas & Other

On site management